How solution25 Migrated 3 Major Vape Stores to Shopware 6

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Overview

VaporFi, South Beach Smoke, and VaporBeast are three established vape brands serving a large consumer base and operating both B2C and B2B channels. Each brand had been running on Magento 2, managing separate infrastructures, plugins, and storefronts. They needed a unified, modern solution capable of supporting heavy order volumes, subscription logic, and large product catalogs without compromising performance.

This project was important because the brands wanted to consolidate operations, improve performance, and modernize their technology stack. By moving to Shopware 6, they aimed to streamline workflows, reduce maintenance complexity, and support long term growth.

The Client’s Main Problem

Operating three separate Magento 2 stores created high maintenance costs, slow deployment cycles, and inconsistent user experiences. Each store required its own updates, security patches, and plugin management. With thousands of products and hundreds of thousands of orders, the system had reached a point where improvements were difficult to implement without major technical debt.

The brands also relied heavily on recurring orders, saved carts, and subscription logic, making data migration particularly sensitive. They needed a solution that would preserve all customer data, maintain SEO value, and support advanced B2B functionalities like price lists, customer groups, and bulk ordering.

Challenges for solution25

  • Migrating 2,000+ products with attributes, categories, and custom configurations

  • Transferring 300,000+ orders and ensuring full order history accuracy

  • Migrating 100,000 customers with passwords, carts, and subscription data intact

  • Preserving all existing Magento 2 URLs to maintain SEO rankings

  • Unifying three stores under one scalable Shopware 6 environment

  • Managing 70+ plugins and replacing incompatible Magento 2 extensions

  • Integrating iPaaS.com for automated workflows across all brands

  • Supporting advanced B2B features such as customer groups, price tiers, and wholesale purchasing

  • Ensuring continuous uptime and no disruption during the migration

Our Approach / How We Solved It

  • Built a multi-store Shopware 6 framework allowing all three brands to operate separately while sharing core systems

  • Conducted a complete Magento 2 data audit to map products, orders, customers, and subscription logic

  • Performed a staged migration using automated scripts and manual validation to ensure data accuracy

  • Recreated all Magento URLs inside Shopware 6 using custom URL rewriting rules for full SEO continuity

  • Integrated iPaaS.com for syncing inventory, orders, customers, and warehouse data

  • Replaced Magento plugins with 70+ fully compatible Shopware extensions, plus several custom-built featu

  • Implemented B2B modules including customer-specific pricing, credit limits, quote requests, and invoice-based ordering

  • Optimized product search and category loading to handle large catalogs without performance drops

  • Conducted performance testing to validate stability during high-traffic periods

  • Designed deployment processes to avoid downtime and ensure seamless transition for all customers

The Result / Outcome

After migration, all three brands experienced a significant improvement in platform speed, stability, and ease of management. The consolidated Shopware 6 environment gave them a single point of control while preserving each brand’s identity and storefront differences. Customers were able to log in immediately with no password resets, and their saved carts and subscription setups were transferred without interruption.
The platform handled over 300,000 historical orders, enabling customer service teams to access full order histories without relying on legacy systems. SEO performance remained stable due to the careful preservation of all URLs and redirects. With the improved product browsing experience and more intuitive checkout flows, conversion rates increased, especially for returning customers.
By leveraging Shopware 6 alongside integrations with SAP and HubSpot, the brands streamlined operations, enhanced inventory and customer management, and gained actionable insights for improved marketing, sales, and B2B efficiency.
B2B clients benefited from clearer price structures, bulk ordering tools, and improved account management. The integration with iPaaS.com automated many operational processes, reducing manual work and minimizing errors in order syncing and stock updates. Overall, the brands gained a faster, more reliable, and more scalable foundation that supports both their B2C and wholesale operations.

What We Learned / Key Takeaways

  • Large migrations require careful planning and multi-step validation to avoid data inconsistencies

  • Preserving SEO value is critical when moving away from older platforms like Magento

  • Shopware 6 offers stronger flexibility for multi-store frameworks compared to Magento 2

  • B2B features such as customer groups and custom pricing are essential for vape and wholesale industries

  • Automation via tools like iPaaS reduces operational overhead and increases accuracy

  • Consolidating multiple brands into one system creates faster deployments and simpler long-term maintenance

  • Subscription data and saved carts must be migrated carefully to maintain customer trust

  • Performance testing is essential when dealing with large product catalogs and order histories

Planning a migration from Magento to Shopware or managing multiple brands under separate systems?

Contact solution25